non-profit sponsor & operator of certified farmers markets
providing nutritious whole foods to today’s youth
Please read ALL of the Market Application Instructions, Guidelines & Rules, and Waiver below. You must fill out and electronically sign, date, and submit your acknowledgment of having read, understood & agreement to adhere to all of the below conditions before you can be considered for our Market
& Application instructions
WEEKLY SPACE FEES:
Certified farmers/producers: 8% of your sales at the end of each market day. Plus $2.00 dollar Agricultural Department fee.
15% of your sales at the end of each market day (minimum $15)
FOOD & PROMOTIONAL/CONSULTATION VENDORS:
$35 per week flat fee
Each new vendor is required to commit to the market for a minimum of 4 weeks attendance. Vendor fees are collected each week at the end of the market day. Payable in cash or by check made out to the name of the market sponsor: Scholastic Gardens
ONE TIME FEE
The $10 application fee is now being waived due to covid-19.
Each vendor needs to bring their own 10ft x 10ft pop-up canopy or canopies, tables and signage for their booth, showing the name of the business and product pricing.
Along with this application form and the processing fee, please upload a copy of your current Certified Producer’s Certificate below.
CRAFTERS AND OTHERS:
Along with this application form and the processing fee, please upload information/photographs or samples of the products you will be selling.
Certified Farmers Market’s Guidelines & Rules
Following are the guidelines and rules for all vendors attending Scholastic Gardens Certified Farmers Market:
Our farmers markets are held year round. Unless the Market Manager closes the market due to circumstances (extreme weather conditions, etc.), the markets will be held regardless of weather or other situations.
Any checks received by the office that are returned by the bank for insufficient funds incur a $30 processing fee. After two insufficient fund checks you will thereafter be required to pay by cashier’s check, money order or cash until stated otherwise.
All Vendors and Farmers who offer samples at our markets must use approved sneeze guards that are in compliance with Health Department regulations. (For more information contact the Health Dept – (818) 557-4187.)
If there is a no-show to a market, walk-ins will be allowed to attend on a first come, first served basis. Walk-ins will be placed 15 minutes before the market opens. NOTE: THIS MEANS THAT IF YOU HAVE RESERVED A SPACE, IT WILL BE GIVEN AWAY IF YOU HAVE NOT ARRIVED 15 MINUTES BEFORE THE MARKET OPENS.
If you are scheduled to attend a market and do not
show on the day, there will be a $25 no-show penalty fee. If this happens more than twice within the course of one year, you may lose your space in the market. (Seasonal farmers who are only scheduled to attend during certain months must attend every week during their season or be subject to the same penalty. They are required to give three weeks notice prior to the end of their season.)
To avoid the no-show penalty fee, you must notify Scholastic Gardens not less than 72 hours (3 days) in advance of the market day if you cannot attend that week so that we may fill your space with another vendor. We will attempt to give your space back to you the following week, but your reservation is not guaranteed.
You are responsible to make sure you are in compliance with the rules and regulations of the Department of Agriculture and the Health Department. The market itself is not in a position to pay fines for farmer or vendor violations. Therefore if the market is fined for a violation you committed, you will be obligated to pay the market fine or be eliminated from the market.
The quality of our markets depends on our vendors. We reserve the right to dictate needed changes of presentation to ensure your individual booths are up to standards (both in regards to safety and presentation).
We reserve the right to sample any produce to check for freshness and quality.
We reserve the right to perform audits where deemed necessary at any of our markets.
We reserve the right to exclude a vendor from a market if the merchandise to be sold is not fit, appropriate or is already being sold in the market. If this is the case, you will be informed as to why you have been turned down and will be given an option to be put on a waiting list for the market if possible.
We reserve the right to remove a vendor from the market if these guide lines and rules are not abided by, despite attempts to get violations corrected.
We reserve the right to make changes to market fees as we see fit, with proper advance notification to the vendors. Vendors who wish to opt out of the market at such time may do so without penalty.
The governing body and its designated agents shall implement and enforce all rules and regulations in a fair and equitable manner.
Hold Harmless & Indemnification - Waiver
NAME OF EVENT:
Toluca Lake Certified Farmers Market
In consideration of the granting of the participation in the above referenced Farmers Market event, except for the active negligence or willful misconduct of the market management (CNFMCA, Inc.) – Certified Neighborhood Farmers Markets, Inc. or Scholastic Gardens or any of their respective Boards, Managers, Officers, Assigns, Employees, and Successors in Interest, the permittee undertakes and agrees to indemnify, defend and Hold Harmless CNFMCA, Inc., Scholastic Gardens, and any and all of their respective Boards, Managers, Officers, Assigns, Employees, and Successors in Interest, from and against all suits and causes of claims, losses, actions, demands and expenses, including, but not limited to attorney’s fees and costs of litigation, damages, liabilities of any nature whatsoever, for death or injury to any person, including permittee’s employees and in any manner by reason of the negligent acts, omissions, errors or willful misconduct incident to the performance of the agreement on the part of the permittee.